Student Organization Management

Create, register, and manage your student organizations with ease.

You go to great lengths to foster a vibrant campus community, and you need tools equally as dedicated to support your efforts. As a trusted leader in the field of Student Affairs, we were the first to focus on online tools for better student organization management. But we didn’t stop there. In consultation with over 700 institutions, we continue to evolve our features so you can spend less time managing administrative tasks, and more time investing in your students’ success.

Group Management

Robust tools in a centralized space give both administrators and student leaders everything they need to manage organizations efficiently and effectively.

Standardize Administrative Management

Administrators can maintain an up-to-date organization directory, complete with detailed information and rosters. Bring your data to life with on-screen visualizations and detailed exports so you can easily identify active users, manage organization activity, and showcase campus-wide engagement efforts.

Empower Leaders to Manage Organizations

Student leaders can easily interact with members in a central location, organize and plan upcoming events, and catch up on the latest happenings. Plus, with access to archived information, leadership turnover and other transitions are no longer a burden.

Permission Controls

Provide leaders necessary access for each member based on their role

Messaging

Connect leaders with their entire membership quickly using email and text messaging

Document Storage

Share, distribute, and archive valuable organization documents and records

Organization Registration

Streamline Organization Registration and Renewal

Your campus is unique, and so is your process for registering and recognizing student organizations. Customize your workflow to match institutional requirements with our powerful and easy-to-configure tools. Define registration routing, set up notification triggers, collect organization constitutions, and coordinate the shared review process with centralized discussion tools.

Distributed Oversight

Share Administrative Oversight Campus-Wide

We know that engagement opportunities happen campus-wide, and the administrative roles and processes for them vary by school, division, and department. That’s why you shouldn’t have to conform to a one-size-fits-all approach. With our Administrative Branch functionality, you can design a shared framework for your campus and create a separation of authority for your institution’s engagement ecosystem.

Customizable Processes

Empower departments to create unique processes and policies for organization registration, event approval, leadership permissions, and form requirements

Targeted Communications

Quickly send students and administrators timely and appropriate messages based on their connection to an Administrative Branch

Shared Processes

Subscribe to a campus-wide registration process when required or appropriate, eliminating duplication and inconsistencies

Finance Tools

Manage Budgeting and Accounting Processes

Managing the budget process for campus organizations doesn’t have to be one of your most time-consuming administrative tasks. Customize Engage to mirror your process and unique policies with our flexible and integrated Organization Accounting & Budgeting tools. You’ll have everything your campus needs to support funding, allocation, accounting, transparency, and auditing.

Organization Accounting

Create financial transparency for organization leaders
Track finances and monitor expenses with one click
Support best-practices in accounting principles and auditability
Track expenditures against line-item allocations from budgets

Budgeting

Facilitate budget requests with detailed forms and line-item control
Handle approvals with customizable reviewer workflows
Support multiple budget processes simultaneously
Assign reviewers based on their position within an organization
Treasurers can review all requests in one convenient place

Secure Elections

Run Seamless Elections

Campus-wide elections most definitely ignite student passion, but facilitating them can also create a lot of office chaos! That’s why we’ve designed intuitive Election tools to secure, automate, and expedite the process.

Ensure your elections are secure by easily defining eligible voters

Include pictures and fully describe candidates and their platforms

Unduplicated, verified, and secret ballots ensure private and secure elections

Sequence multiple ballots and eligibility lists to generate customized ballots for a seamless voting experience (while only needing to promote one link!)

Data Integration

Centralize Your Data

Like most campuses, your data lives in multiple systems. And when data is everywhere, its impact is minimized. Avoid fragmented and incomplete data about your students by connecting campus data systems together through straightforward data feeds. By utilizing our data integration tools, such as Application Programming Interface (API), you can increase the power of your platform for meaningful engagement and insight into the student experience.

RESTful Endpoints

Extract student engagement and system usage data to systematically deliver updates to your data warehouse, operations, and student information systems

Automate Operational Feeds

Update news, directory, and promotional systems and sites across campus with standardized data feeds for events, news, and organizations

Syndicate Content

Amplify the reach of co-curricular content through embeddable widgets for events and organizations

Don’t just create transformational experiences, learn from them.

Mobile Event Check-in, robust reporting and customizable co-curricular records provide all you need to track and report on every level of student involvement.

Learn More: Involvement Tracking

Organization Management